Sports Hall Booking Terms & Conditions

Sports Hall Booking Terms & Conditions

1. Interpretation

The “Hirer” shall mean the person, club or organisation hiring any part of the Sports Hall. The Hirer must be over 18 years old.

 “PMT” shall mean Pillgwenlly Millennium Trust Ltd.

“SH” shall mean the indoor sports hall facility at the Pill Millennium Centre.

2. Bookings

 All applications for the hire of the SH shall be made on the Sports Hall Booking Form which is available at the Centre reception.  Bookings may be taken by telephone but the Hirer must sign the Booking Form before the booking starts.

PMT reserves the right to decline a booking application without any reason being provided.

As the Hirer you will have responsibility for the hire charge and for ensuring all conditions of hire are complied with.

The minimum booking duration for the SH is 1 hour.

Booking times must be strictly adhered to and play must end promptly at the end of the booking.

Block bookings may only be made for a maximum duration of 12 months and thereafter the booking agreement needs to be reviewed and extended.

PMT reserves the right to request a 20% non-refundable booking deposit.

Children’s groups should be supervised at all times at an adult/child ratio of supervision suitable for the requirements of the activity taking place and by at least one adult arranged by the Hirer.  Supervising adults should hold appropriate DBS certificates.

3. Charges

The Hirer must pay all charges by the method and payment terms required by PMT.

PMT will determine the charges for the SH and these may be liable to change without prior notice to the Hirer.

Unless otherwise agreed with the manager payment for the SH bookings must be made before the start of the booked session.

PMT reserves the right to cancel future bookings without prior notice where charges remain unpaid 14 days after the due date.

4. Sports Equipment and Room Set Up / Set Down

Sports equipment such as goals, posts and nets are included in the hire, subject to availability.  Equipment requests must be made at the time of booking.

Where possible PMT staff will set up equipment prior to the start of the booking, however, where there are back to back bookings then equipment set up and set down must be completed within the Hirers booked time.

5. Rules for Users

Please ensure that suitable clothing and footwear are worn at all times (including footwear worn by spectators).

Customers should wait outside the SH until their booking commences.

All use of the SH must be conducted in a proper and orderly manner and for the authorised purposes only.

No food or drink is to be taken onto the SH other than players’ sports water bottles.  Prior consent is required to provide or sell food or other refreshments in the Centre.

In the event of an emergency or the fire alarm sounding please follow the directions of staff and leave by the nearest fire exit.

Fire exits are only to be opened in the event of an emergency so please do not use or obstruct them.

6. Sport Hall Storage Room

Please do not enter the SH storage room.  This is for staff only.

7. Cancellation by PMT

PMT reserves the right to cancel or amend any booking at any times and will not be liable for any loss or damage arising from such cancellation.

The hiring fee already paid in respect of the booking cancelled or terminated under section 7 will be refunded.

8. Cancellation by the Hirer

Should the Hirer cancel the booking or any part of it, the Hirer shall pay PMT the full amount of the hire charge due, unless;

The Hirer has given PMT 7 days’ notice of the cancellation in writing to PMT.  This can be made via email to [email protected].

Changes or cancellations to block bookings will require 7 days written notice via email to [email protected].

9. Insurance

PMT is under no liability whatsoever in respect of personal injury, loss or damage which may be incurred by those using the SH, unless it is proved that PMT has been negligent.

Furthermore, PMT accepts no responsibility for any claims, actions, demands, proceedings or costs arising out of any claims made against the Hirer by a third party, and the Hirer shall indemnify the PMT against all such claims which may be brought against PMT arising out of or incidental to the hire of the facilities and equipment.

In advance of the booking commercial hirers must provide evidence that cover in respect of Public Liability has been obtained.  A commercial hirer is defined as anyone who will be charging an admission price for the event or activity.

10. Damage to or Loss of Property

PMT will not accept liability for any damage to or loss of property belonging to users of the SH and related equipment.

11. Damage to the Facility

The Hirer agrees to pay PMT, on demand, the cost of repairing or making good any damage to the SH, to the buildings or to the furniture, equipment and effects therein which may be damaged or destroyed by or in consequence of the booking.

12. First Aid or Emergency Incident

Commercial hirers must ensure that they have a fully qualified First Aider in attendance who is responsible for the provision of First Aid.  All First Aid treatments, incidents and emergencies must be notified to the Duty Manager at the PMT.

13. CCTV

CCTV cameras are installed within and around the SH.  The Hirer and users should be aware that images are being monitored and recorded for the purposes of crime prevention and public safety.

14. Sub Letting

PMT and its facilities/equipment may only be used by the Hirer.  The Hirer may not sub-let or assign the benefit of any permitted booking.

15. Behaviour

As the Hirer you accept you are responsible for the behaviour of all persons participating or spectating in the booking.

16. Admissions

PMT reserves the right at its absolute discretion to refuse the admission of or to evict any person from the Centre.

17. Condition of Sporting Facilities

It is the responsibility of the Hirer to ensure that the sports facilities, changing rooms and toilets are left in a clean and clear condition.


Reviewed 15th August 2020


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